Expenses FAQs


Here is a collection of some of the most commonly asked questions in relation to umbrella company Expenses. 

If you have any questions which our Umbrella Expenses FAQs are unable to help with please contact us for assistance. 

Have you received my recent expenses claim?

You can track the progress of your expense claims under Expense History in your client portal.  If the status of your expense claim does not change please contact our client services team on: 0800 612 9345, Monday to Thursday 9 am to 6 pm and Friday 9 am to 5 pm.

Please note, you need to leave at least 24hrs for the expenses to be applied to your payment.

Why is my car mileage rate reduced?

You may claim the HMRC rate of £0.45 per mile for your first 10,000 miles, thereafter the rate is reduced to £0.25 per mile within the same tax year.

What expenses can I claim?

You are able to claim for certain business expenses that are incurred in the course of carrying out your work responsibilities.

There are three ways in which expenses can be claimed:

  • Business Mileage
  • Reimbursed Expenses
  • Year End Expenses

Please refer to our expenses policy found here for full details on what can be claimed under each of these categories.

What is Business Mileage?

HMRC regulations allow you to receive tax relief on business mileage. You can claim business mileage on a weekly basis. By doing this you can reduce your Tax and National Insurance liability and therefore increase your take home pay. Business mileage does not include home to work travel.

What are Reimbursed Expenses?

You may claim for expenses that you have incurred in the performance of your employment duties, which are reimbursed by your end client. All claims will be limited to the reimbursed amount indicated on the corresponding invoice. You do not need to log reimbursed expenses as this will be done automatically. All you need to do is submit proof of these claims.

What are Year End Expenses?

You are able to claim for business expenses that you incur as a result of your contract work. You will have to make this claim on your self-assessment tax return at the end of the year. FPS Group can help you with this, by providing a year end statement of all expenses incurred.

Why should I claim expenses?

Claiming legitimate expenses can help you to minimise your tax bill as income tax is not applied to particular categories of expenses. This can have the effect of increasing your take home pay. Please refer to our expenses policy found here for full details.

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