How our managed payroll works

Our fully managed service offers you a dedicated team of payroll experts who will take over the day-to-day running of your payroll. They will complete all necessary payroll related tasks to agreed timescales.

• You send us your candidate and client hours as raw data
• We input this to calculate your payroll for you
• Simply send us your employee information by email, fax or post and we'll run your payroll
• We send your pay slips, P45s, P60s and other confidential forms securely to your nominated address

You can access clear, concise management reports: so you always know what's happening with your payroll.

The benefits to your organisation of outsourcing payroll are:

Time saving

• No need to spend time keeping up to date with current HMRC Legislation, Payroll legislation and statutory requirements - we do that for you
• No time spent calculating net pay
• No Year End Form printing, completion and filing
• Reduced time spent on HMRC correspondence. You avoid dealing with HM Revenue and Customs and other government agencies
• Reduced time and space required maintaining Payroll Records
• More time for you to spend focusing on sales

Cost Saving

• You know all costs in advance - this makes budgeting simple
• None of the admin burden normally associated with managing your own payroll
• No IT and training costs of running your own payroll department
• No expense in purchasing and maintaining payroll software, stock and stationery
• You don't require any payroll expertise and therefore no costs incurred for training
• No temporary staff requirements for holiday and sickness and no investment

Confidentiality

• Only authorised personnel will receive payroll information & reports
• Full client confidentiality and records maintained by us
• Confidentiality, processing accuracy and meeting payment deadlines are prerequisites of our outsourced payroll provision

Flexibility

• Our unique in-house developed system enables us to offer a bespoke Payroll service with reporting adapted to meet your exact business requirements
• Payrolls available to include any mix of payment period
• Data received & sent by fax, post or e-mail as required
• Additional reporting needs can be met

You have peace of mind in that every aspect of your Payroll is being looked after by professionals.

Our payroll system

FPS Group will complete the following on your behalf:

• Upload all payroll data, amendments and tax code changes on to the payroll system, calculating any back pay and adjustments
• Check the payroll output is accurate and confirm with the client
• Print the payslips and produce required management and cost reports
• Transfer by BACS all payments and confirm transfer
• We are available Monday to Friday 9am to 5pm to answer your queries
• We will liaise with HMRC for submission of year end data
• Prepare all P45s, P60s, send P14s to HMRC, and answer all employee queries on P60s/P45s through your appointed company payroll contact

To ensure a great working relationship we ask that you provide a Payroll Contact who will be the point of communication between you and FPS. Don't worry; they don't have to be a payroll expert! All they need to do is collate any amendments you may have to the payroll each month and send them to your FPS contact.

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